Privacy policy
PRIVACY AND COOKIES POLICY APPLICABLE TO THE WEBSITE AND SOCIAL MEDIA
last updated: September 2024
1. PREAMBLE
This policy applies to our website www.zerkaysports.com and all related social media platforms: Facebook, Instagram, YouTube, Twitter, LinkedIn, all managed by Marina Romash Creation&Design SA (“ VARVARA collection” ,“we,” “our”), whose registered office is located at avenue du Devin-du-Village 27, 1203 Genève, Switzerland
We are committed to protecting your personal data and respecting your privacy. This document outlines how we collect, use, and safeguard your information. We encourage you to read it carefully to understand our practices and your rights concerning your personal data.
When you visit our social media pages or access third-party websites via our site, your information is governed by the privacy policies of those respective third parties. By using our Website, you consent to the handling of your Personal Data as outlined in our Privacy Policy. If you disagree with the way we process your Personal Data as per this policy, please refrain from using our Website and our social media pages.
2. DATA CONTROLLER
Marina Romash Creation&Design SA, located in Switzerland, is the Data Controller responsible for processing your Personal Data. We ensure that your data is handled in compliance with applicable data protection laws.
3. GENERAL INFORMATION
Our Website and associated social media pages offer a comprehensive range of services and information. These include details about our company and products, collaboration highlights, online sales, various contact options (like contact forms and newsletter subscriptions), and links to third-party websites and social media pages for payment processing and more. This Privacy Policy governs how we handle your Personal Data across these platforms. Please note that when you interact with our social media pages, their respective privacy policies also apply, as explained further in section 5. This policy is specific to our online services and does not cover offline activities.
4. PERSONAL DATA COLLECTION AND USAGE OBJECTIVES
A. Data Sources
We collect Personal Data through two primary sources on our Website and social media platforms: Cookies (detailed in section B) and data you provide directly (detailed in section C).
B. Cookies and Similar Technologies
What They Are & What They Collect:
Cookies are small data files stored on your device by our Website. Together with Similar Technologies like beacons and scripts, they collect information to enhance and analyze your experience on our site. This includes your device’s IP address, connection times, location (if enabled), accessed resources, and browser details.
Controlling Cookies:
You can manage Cookies through your browser settings, either by rejecting them or receiving usage alerts. Deleting Cookies may affect website functionality. The specific Cookies we use are listed in Annex 1.
Purpose of Cookies:
We use Cookies to enable website functionalities, improve our services, ensure security, and generate usage statistics.
Legal Basis for Cookies:
Operational Cookies are processed based on our legitimate interests in maintaining the site. For statistical Cookies, we rely on your consent, as indicated in our Cookie banner.
C. What Data Do You Provide?
When interacting with our site – like filling forms, creating accounts, subscribing to newsletters, placing orders, or leaving reviews – you provide Personal Data including names, email addresses, account details, and sometimes banking information for purchases.
Data Usage Purposes:
Your data enables interactive features, order processing, billing, delivery, newsletter updates, and responding to messages. We also use it for the following additional purposes:
Informing you about changes to our services or policies;
Delivering relevant website content and advertisements, and measuring their effectiveness;
Using data analytics to enhance our website, products/services, marketing, customer relationships, and experiences.
Processing Justification:
We process your data based on consent for interactive activities, a private interest for message responses, and contract execution for order processing.
5. DATA COLLECTION BY THIRD PARTIES
Data Collection on Third-Party Websites and Social Networks:
When you connect to social networks or other websites through our site, your browser directly links to their servers. This connection transmits data, including your IP address, to the third-party provider for storage. Interactions like clicking “Like” or “Share” on our social media pages also send data directly to these networks.
Third-Party Privacy Practices:
Our Privacy Policy does not extend to third-party sites. We recommend reviewing the privacy policies of these external sites for insights on their data collection, processing, usage, rights, and privacy protection settings.
6. SHARING YOUR PERSONAL DATA WITH THIRD PARTIES
We might let certain companies use the personal information you’ve given us on our website or social media pages. These companies help VARVARA collection by providing various services like professional, organizational, and technical support.
We make sure your personal information is safe and treated according to this privacy policy and the law. Our partners promise to keep your information safe in a way that’s similar to how we do it, unless this policy says otherwise.
We share your information to help run our business better, to improve our website and the services we offer you. Except for when we share information with Intuit Inc., which we do only if you agree, we share your information because it helps us serve you better. We might also share your information with our marketing and advertising partners to show you ads that are more relevant to you.
Your personal information is shared only with your consent or for our legitimate business needs.
7. SHARING YOUR PERSONAL INFORMATION WITH AUTHORITIES
We might need to share your personal information (including your messages) if we think it’s necessary for safety reasons, to look into possible wrongdoings, or any other violation of this privacy policy. This could mean sharing your information to look into a complaint or dispute involving our website or our social media pages, to answer such complaints or disputes, or to solve them.
If the law requires it, or if we genuinely believe it’s necessary, we may have to share your personal information to:
Look into, stop, or act on possible or actual illegal actions, or to help law enforcement;
Meet our part of an agreement with you;
Look into and defend against complaints or claims from others;
Keep our website or our social media pages safe and intact; or
Defend and ensure the rights and safety of our users, customers, employees, or others.
VARVARA collection tries to let users and customers know when their personal information is asked for by third parties, when it seems right and we can do so, unless the law or an official decision stops us from doing so or if the request is because of an urgent situation. We have the right to question such requests if we think they’re too broad, unclear, or without basis. Still, we can’t promise to challenge every request made to us.
The reason we share your personal information with authorities is to meet legal duties that VARVARA collection might have. This includes sharing your information to follow legal or regulatory demands, and to protect our rights, property, or safety, as well as that of our customers or others.
Your personal information is shared only when legally required or to protect safety and rights.
8. WE DO NOT SELL YOUR PERSONAL INFORMATION
VARVARA collection does not sell your personal information to anyone. We keep your information private and only share it with others if we’ve mentioned it in this privacy policy.
Your personal information is not shared for commercial purposes.
9. SENDING YOUR PERSONAL INFORMATION ACROSS BORDERS
Sometimes, to use certain services from third parties, we need to send your personal information to their databases outside the European Economic Area or Switzerland. This might be to countries where the protection for personal information isn’t as strong as it is in Switzerland or the European Economic Area. Unless we say otherwise in this privacy policy, we promise to make an agreement with those third-party service providers to keep your personal information safe. In these situations, we make sure your personal information gets a level of protection similar to what Swiss law or the European Economic Area provides, using contracts or other methods approved by data protection laws.
We ensure an adequate level of protection for your Personal Data when transferred internationally.
10. PROTECTION OF YOUR PERSONAL DATA AND NOTIFICATION OF PERSONAL DATA BREACH
VARVARA collection promises to use all reasonable efforts to keep your personal information from being exposed or shared without permission. We have several safeguards in place (like administrative, physical, and technical measures) to handle any unauthorized sharing or exposure of your information.
If there’s ever a confirmed or suspected leak of personal information, VARVARA collection will do everything possible to quickly let you know, as long as we can technically do so. We’ll also work with you to figure out and fix the issue. This includes helping to tell any other parties who might be affected. We’ll give you access to any information we have about the leak affecting your personal information right away, as long as your request is reasonable and it doesn’t risk the security of others’ information.
In case of a confirmed or suspected data leak, we’ll also tell the right authorities as required by law. We’ll inform you about the leak promptly, especially if it could seriously affect your privacy or rights.
VARVARA collection commits to promptly notifying you and the relevant authorities in the event of a personal data breach.
11. YOUR PERSONAL DATA: YOUR RIGHTS
We strive to ensure the information we have about you is correct. If you find any mistakes or outdated information, please let us know using the contact details at the end of this Privacy Policy.
You have several rights regarding your personal information:
Right to Access, Update, and Delete: You can ask to see, update, or delete your personal information. You can do this through our contact form, by writing to us with the details given at the end of this Privacy Policy, or directly from your VARVARA collection account.
Right to Correct Information: If any information is wrong or incomplete, you have the right to have it corrected.
Right to Say No: You can refuse the use of your personal information within legal limits.
Right to Limit Use: You can ask us to only use your personal information in limited ways, as allowed by law.
Right to Move Your Information: You have the right to get a copy of your personal information in a format that is easy to move and use elsewhere.
Right to Take Back Consent: You can take back your permission for us to use your personal information at any time, according to the law. This won’t affect anything we’ve already done with your permission, and it might mean you can’t use certain services or features.
Right to Complain: If you’re not happy with how we’re handling your personal information, you can file a complaint with the authorities.
Verification and More Information: Before we respond to your requests about your rights, we might check your identity. You also have the right to know how we’re using your personal information, including who we share it with and why.
VARVARA collection commits to promptly addressing your requests and concerns regarding your personal data.
12. HOW LONG WE KEEP YOUR PERSONAL INFORMATION
VARVARA collection keeps your personal information at our locations in Switzerland as long as it’s needed for you to use our website, our social media pages, and their features. This includes actions like using our contact forms, creating a user account, subscribing to our newsletter, and placing online orders. We also keep your information as required by law, to solve any disputes, or to carry out our agreements with you.
The time we keep cookies and similar technologies is based on their use and is the same for everyone.
After your personal information is deleted, we might keep the data in a form that doesn’t identify you (anonymized).
We ensure to retain your Personal Data only as long as necessary for its intended purposes.
13. SECURITY OF YOUR PERSONAL INFORMATION AND INFORMATION ABOUT CHILDREN
Keeping Your Personal Information Safe
VARVARA collection highly values the safety of your personal information. However, it’s important to remember that no way of sending information over the internet or storing it electronically is completely secure. That’s why, even though we work hard to use good security measures to protect your information, we can’t promise it’s perfectly safe.
Information About Children
Our website and social media pages aren’t meant to directly serve children, and because of this, VARVARA collection doesn’t knowingly collect personal information from children.
We strive to protect your Personal Data but cannot guarantee its absolute security.
14. UPDATES TO THIS PRIVACY POLICY
We might change this Privacy Policy by posting a new version on this page, without telling you first. If you keep using our website or social media pages after we’ve made changes, it means you’re okay with how we handle your personal information under the new policy. If you’re not okay with the changes, please stop using our website and social media pages.
VARVARA collection promises to always handle your personal information according to the Privacy Policy that was in place when we first collected your information.
The updated Privacy Policy starts on the day we post it, and you’ll find the effective date at the top of the Privacy Policy document.
By continuing to use our services, you agree to the revised Privacy Policy.
15. HAVE QUESTIONS?
If you have any questions about this Privacy Policy, feel free to reach out to us. You can use the contact form or send an email to info@varvara-collection.com.
You can also mail us at VARVARA collection, avenue du Devin-du-Village 27, 1203 Genève, Switzerland.
USE OF COOKIES
Cookies are small text files that are stored in the Internet browser or by the Internet browser on your computer system. Cookies may be necessary for the functioning of the server, improve performance and provide additional functions. The use of cookies serves to make the use of our website more pleasant, faster and safer for you. Our interest in optimising our website is to be regarded as justified. The cookies have an expiry date of up to 24 months. We use various cookies on our website and allow certain third parties to do the same. These third parties are based all over the world, in particular also in the USA. When you first access the VARVARA collection website, you will be informed about the use of cookies for analysis purposes and reference will be made to this data protection declaration. Depending on the purpose of these cookies, we will ask for your consent before they are used. You can also prevent the storage of cookies in the browser settings. The procedure for checking and deleting cookies depends on the browser you use. You will find information on this either in the help menu of your browser (usually under the keyword "data protection"). Certain functions on the VARVARA collection website, services and tools are only available with the use of cookies. If cookies are blocked, certain website functions, services, applications and tools may not be usable.
We also include visible and invisible image elements in some of our newsletters and other marketing emails, where permitted, which we can retrieve from our servers to determine if and when you have opened the email so that we can measure and better understand how you use our offers and tailor them to you. You can block this in your email program, most are pre-set to do this.
By using our website and agreeing to receive newsletters and other marketing emails, you consent to the use of these techniques. If you do not wish to do this, then you must set your browser or email program accordingly.
GOOGLE ANALYTICS AND OTHER ANALYSIS SERVICES
We sometimes use Google Analytics, a web analytics service provided by Google LLC (1600 Amphitheatre Parkway, Mountain View, CA, USA) and Google Ireland Ltd. (Google Building Gordon House, Barrow St, Dublin 4, Ireland); both together "Google", whereby Google Ireland Ltd. is our order processor. Google Analytics uses cookies (text files) and similar technologies to collect certain information about the behaviour of individual users on or in the website in question and the terminal device used for this purpose (tablet, PC, smartphone, etc.) and thus enable the analysis of the use of the website.
The information generated by performance cookies (see below) about the use of the website (incl. IP address) is transferred to Google's server in the USA and stored there. We have configured the service in such a way that the IP addresses of users of the websites are shortened by Google within Europe before being forwarded to the USA, so that they cannot be traced back. Google provides us with reports and in this sense can be regarded as our order processor. However, Google also processes certain data for its own purposes. Google may, under certain circumstances, draw conclusions about the identity of visitors to its websites on the basis of the data collected and therefore create personal profiles and link the data obtained to any existing Google accounts of these persons. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf. If you consent to the use of Google, you explicitly agree to such processing, which also includes the transfer of personal data to the USA and other countries. Further information on the data protection of Google Analytics can be found on the Google website (keyword "data protection").
SOCIAL MEDIA
We also use so-called plug-ins from social networks such as Facebook, X, YouTube, LinkedIn and Instagram on our website. You can see this by the corresponding buttons/symbols. We have configured these elements so that they are deactivated by default. If you activate them by clicking on them, the operators of the respective social networks can register that you are on our website and where your location is and use this information for their purposes. The processing of your personal data is then the responsibility of this operator in accordance with its data protection declaration. We do not receive any information about you from them.
If you communicate with us via such social networks or comment on or disseminate content from us, we collect corresponding information and process it in accordance with our data protection policy.
When you visit our social media sites, data (e.g. on your user behaviour) may also be transmitted directly to or collected by the provider concerned and processed together with other data already known to it (e.g. for marketing and market research purposes and for personalising platform content). Further information on data processing by social network providers, in which countries they process your data, and your rights can be found in the data protection provisions of the relevant social networks.